Business OperationsMedium system

Document Management System

A structured, searchable repository for company documents with versioning, permissions, and expiry alerts. For businesses drowning in shared-drive chaos or compliance paperwork.

Typically bought by: Compliance-heavy SMBs (legal, healthcare, construction, finance), HR and admin departments, ISO-certified companies

Standard features

Always included in the base price. Every one is built, tested and delivered working.

Folder/category structure with custom metadata fields
Upload with drag-and-drop and bulk import
Full-text search across titles, metadata, and file contents
Version history with check-in/check-out
Role- and folder-based permissions
Document expiry and review-date alerts
In-browser preview (PDF, images, office docs)
Sharing via expiring secure links
Activity/audit log per document
Tags and saved searches
Trash/retention with restore
Storage usage dashboard

Popular custom additions

Quoted per feature in the configurator — $50 simple, $150 moderate, $300 complex.

Approval workflow for controlled documents (ISO/QMS)
E-signature integration
Automatic OCR and metadata extraction on upload
Records retention policies with automatic archival
Template library with fill-in generation
Integration with email to file correspondence

Tech stack

Frontend: Next.js + Tailwind CSS
Backend: Node.js API with search index (Postgres full-text or Meilisearch)
Database: PostgreSQL (Neon) + S3-compatible object storage
Integrations: File storage (S3-compatible), E-signature provider, SSO (Google Workspace/Microsoft 365), OCR service (optional)