Business OperationsSmall system

Expense Tracking & Reimbursement

Employees snap receipts and submit expenses; managers approve; finance exports clean reports. Kills the shoebox-of-receipts problem for reimbursements and company spending.

Typically bought by: Finance teams, SMBs with traveling staff, sales teams with client-facing expenses, NGOs tracking program spend

Standard features

Always included in the base price. Every one is built, tested and delivered working.

Expense submission with receipt photo upload
Expense categories and cost centers
Per-diem and mileage entry options
Manager approval workflow with comments
Policy limits with over-limit flags
Reimbursement batches and payout status
Multi-currency entry with conversion
Monthly reports by employee, category, and project
CSV/accounting export
Email notifications on submission and approval

Popular custom additions

Quoted per feature in the configurator — $50 simple, $150 moderate, $300 complex.

OCR receipt scanning to auto-fill amounts
Corporate card statement import and matching
Project/client billable expense tagging for invoicing
Advance requests and liquidation flow
Accounting software sync instead of CSV
Custom approval chains by department

Tech stack

Frontend: Next.js PWA + Tailwind CSS (mobile-first submission)
Backend: Next.js API routes / Node.js
Database: PostgreSQL (Neon)
Integrations: File storage for receipts (S3-compatible), Email service, Accounting software (QuickBooks/Xero), OCR service (optional)