Business OperationsMedium system

Procurement & Purchase Order System

Standardizes purchasing from request to approval to PO to receiving, with budget visibility and supplier records. Stops maverick spending and lost paper POs.

Typically bought by: Finance and operations teams in construction, manufacturing, hospitality, schools, and multi-branch businesses

Standard features

Always included in the base price. Every one is built, tested and delivered working.

Purchase requisitions with line items and justification
Multi-level approval workflows by amount/department
PO generation with numbering and branded PDF
Supplier directory with terms and contacts
Goods receiving against POs (full/partial)
Three-way visibility: request vs PO vs received
Budget tracking per department or project
PO status tracking (pending, approved, sent, received, closed)
Email dispatch of POs to suppliers
Spend reports by supplier, category, and period
Attachment support (quotes, invoices, delivery receipts)
Audit trail of approvals and edits

Popular custom additions

Quoted per feature in the configurator — $50 simple, $150 moderate, $300 complex.

RFQ module to collect and compare supplier quotes
Invoice matching before payment release
Integration with inventory to auto-receive stock
Blanket/standing POs with drawdowns
Supplier portal for order acknowledgment
Accounting system export of committed spend

Tech stack

Frontend: Next.js + Tailwind CSS
Backend: Next.js API routes / Node.js
Database: PostgreSQL (Neon)
Integrations: Email service, Accounting software (QuickBooks/Xero), Inventory system, PDF generation